By allowing for increased order frequency throughout the season, this new distribution process aims to increase access to influenza vaccine earlier in the flu vaccine campaign and reduce wastage.

Go to www.manitoba.ca/fludistribution and click on the hyperlink “CLICK HERE TO REGISTER”. This will bring you to an online registration form. Please fill out all of the requested information. You will be notified about which of the two distribution groups your location will belong to prior to the first survey and what to expect from the program.

Yes. If your location is not yet registered to order any publicly funded vaccines, please complete the New Immunization Provider Application Form available at: www.gov.mb.ca/health/publichealth/cdc/protocol/npaf.pdf prior to completing the registration for the flu program.

While there will be no deadline to register, providers are strongly recommended to do so as soon as possible, to ensure receipt of all communications, allow for the creation of distribution groups, and for allocation planning.

All health care providers and facilities registered to order publicly funded vaccines are eligible to register for the new flu vaccine distribution process.

Registered health care provider locations will be split into distribution groups based on the last digit of their Holding Point Code (i.e., Client ID) and whether they are considered a priority location (e.g., Hospitals, First Nation Communities and Long Term Care Homes).

Groups will receive emails with a link to an order survey. Delivery timelines will be communicated once product allocations have been completed for each order survey.

To ensure an efficient and timely delivery schedule, providers will be asked during the order process to communicate any special hours of operation (e.g., closed for lunch between 12-1, closed on Fridays, etc.) and whether they are open for Saturday deliveries.

Order frequency will be communicated at the beginning of each season.

You can still do that using this new process. Each survey link can be used multiple times to accommodate providers who place orders on behalf of multiple locations, using the appropriate holding point code and delivery information for each submission.

No, if the entire order will be delivered to a single health care provider facility, you would only need to register once for that location.
E.g. Public health office that orders flu vaccine and takes it to long-term care homes to administer.

Yes, to determine appropriate distribution groups and proper allocation of products, each location that will receive flu vaccine directly from the warehouse, must register for the flu program, using their unique holding point codes and delivery address information.

E.g. Individual, who owns multiple pharmacies, orders for each one and has it delivered directly to each location.

Providers should order based on their anticipated usage for the period identified in the order survey. Please, note that the expansion of eligibility criteria for the high-dose flu vaccine to everyone 65 years old and older should be taken into account when placing orders.

Orders will be reviewed and may be adjusted based on availability, historical doses administered and any shortages or delays that may occur.  Providers will receive a confirmation email with information on which vaccine products will be shipped, the approved quantities and an approximate timeline for when deliveries should be expected.

The remodelled ordering and distribution process applies to the seasonal flu vaccine (standard and high dose), COVID-19 vaccines and the pneumococcal conjugate vaccine (Pneu-C-20).

No, vaccine administration supplies will not be provided for the influenza vaccine program. Providers should order as they had before the COVID-19 pandemic.

Publicly funded vaccines and biologics from Manitoba Health should be returned to the Provincial Vaccine Warehouse. Please, follow Manitoba Health’s Return Procedure available at: www.gov.mb.ca/health/publichealth/cdc/div/docs/vbrpp.pdf.

For assistance with returning products contact the Provincial Vaccine Warehouse at 204-948-1333 or toll-free at 1-855-683-3306 or by email at vacmda@gov.mb.ca  

Further information and updates pertaining to influenza vaccine distribution, including shortages and/or delays, will be posted online at www.manitoba.ca/fludistribution and emailed to the providers’ email addresses provided at the time of registration.